PECMI FESTIVAL AMENDMENT
AMENDMENT TO MASTER VENDOR AGREEMENT
ONTARIO CHEESE FESTIVAL – ELORA
This Amendment (“Amendment”) is made pursuant to and forms part of the Master Vendor Agreement (“Master Agreement”) between Prince Edward County Markets Inc. (PECMI) (“Organizer”) and the undersigned Vendor.
This Amendment applies exclusively to the Ontario Cheese Festival (“Event”) and supersedes any conflicting provisions within the Master Agreement solely for the duration and scope of this Event.
1. Event Details
Event Name: Ontario Cheese Festival
Event Date: Saturday, October 17th, 2026
Event Location:
Grand River Raceway
7445 Wellington County Rd 21
Elora, Ontario N0B 1S0
Phone: (519) 846‑5455
Public Hours of Operation
|
Date |
Open to the Public |
|---|---|
|
Saturday, October 17 |
10:00 AM – 5:00 PM |
Booth Operation Requirements
To maintain a vibrant and consistent marketplace environment, Vendors agree to operate their booth for the full duration of the Event:
- Saturday, October 17: 10:00 AM – 5:00 PM
Failure to remain open and staffed during these hours may result in penalties as outlined in the Master Agreement.
2. Setup & Teardown Requirements
Setup Schedule:
|
Friday, October 16th |
Activity |
|---|---|
|
12:00 PM – 5:00 PM |
Vendor Load‑In & Set‑Up (Grand River Raceway – Indoor Barn). |
|
Saturday, October 17th |
Activity |
|---|---|
|
7:00 AM – 9:30 AM |
Vendor Set‑Up Continues for 10:00 AM Festival Opening |
Teardown Schedule:
|
Saturday, October 17th |
Activity |
|---|---|
|
5:00 PM – 8:00 PM |
Vendor Tear‑Down & Pack‑Up |
Vendors must adhere to the setup and teardown schedule as directed by PECMI. Early teardown is strictly prohibited unless expressly authorized by PECMI in writing.
Vendor booth spaces will be clearly marked to define the Market Area, ensuring a safe and organized environment for all participants.
A Vendor Call will be scheduled prior to the Event to review logistics, procedures, and expectations. Attendance by the Vendor or a designated representative is strongly encouraged. Invitations will be issued via email.
3. Vendor Space & Pricing
Upon the conclusion of the Seasonal Outdoor Horse Racing program, The Elora Grand Race Way converts its barn facility into dedicated event space for festival use. The barn undergoes a full sanitation process, and all interior stall walls are removed to create an open-concept layout. Permanent metal spacers remain in place, providing each vendor with a defined booth space measuring 7 feet by 12 feet.
The following fees apply for vendor participation:
|
Space Type |
Fee |
|---|---|
|
Vendor Booth Space |
$300.00 + HST |
|
Food Truck Space |
$300.00 + HST |
All fees are due in accordance with the payment terms outlined in the Master Agreement.
4. Vendor Insurance Requirements
All Vendors must carry appropriate insurance coverage for participation in the Event. Vendors are required to name the following as Additional Insured on their policy:
Vendors are required to name Prince Edward County Markets Inc. (PEC Markets) and The Corporation of the City of Peterborough as Additional Insured on their policy.
- Prince Edward County Markets Inc. (PEC Markets)
- Grand River Agricultural Society
Minimum Liability Coverage
|
Vendor Type |
Minimum Coverage |
|---|---|
|
Alcohol Vendors |
$5 Million |
|
Food & Non‑Alcohol Beverage Vendors |
$2 Million |
|
All Other Vendors |
$1 Million |
Proof of insurance must be submitted no later than two (2) weeks prior to the Event.
Additional Insured Details:
Prince Edward County Markets Inc.
4 Lake St.
Picton, ON K0K 2T0
List as Additional Insured
Grand River Agricultural Society
7445 Wellington County Rd 21
Elora, ON N0B 1S0
List as Additional Insured
5. Health & Safety Compliance
5.1 General Compliance
All Vendors must comply with applicable public health, safety, and sanitation regulations, as well as any directives issued by PECMI, the venue, or local authorities.
5.2 Food Vendors
Vendors preparing, sampling, or selling food—whether onsite or offsite—must ensure all required documentation is current, accurate, and submitted in accordance with regulatory timelines.
This includes, but is not limited to, the mandatory Public Health Notification Form.
PECMI reserves the right to request proof of compliance at any time. Vendors must have all required documentation available onsite during festival operation.
6. Incorporation Into Master Agreement
Except as expressly modified by this Amendment, all terms and conditions of the Master Vendor Agreement remain in full force and effect.
In the event of a conflict between this Amendment and the Master Agreement, the terms of this Amendment shall govern solely with respect to the Ontario Cheese Festival.